Entering Inventory

Vendor Code

(first 2 letters of your last name & 1st letter of your first name) __  __  __

This regular vendor code is your authorization code to make changes in your inventory.

Inventory Pages

You have 2 different inventories

Regular inventory – you enter your regular vendor code again to make additions or edit your regular inventory.  Your item codes must start with your 3 letter vendor code. It should not exceed 7 digits.

Gallery show inventory

You enter your gallery vendor code at the top/center of the inventory page to access your gallery show inventory page.

Your gallery vendor code is GA__ __ __(the letters GA + your regular vendor code)

All show item codes must start with your 5 letter vendor code and should not exceed 7 digits.

Entering regular inventory

Regularly check the top center of the opening inventory page to be sure your correct vendor code is posted. The code you entered earlier will eventually fade away, requiring you to re-enter.

Sign in

  1. F5-enter your vendor code.

  2. Press: 2, 1, 1 to access inventory opening page.

  3. Enter the vendor code, either regular inventory or gallery inventory.

  4. Click F3 at bottom of screen to add inventory

  5. Click F4 at bottom of screen to edit inventory

  6. Either accept the item code (at the top) given by the program

  7. Add brief description of item

  8. Enter price of item

  9. Enter the number of items being added to inventory

  10. Enter “save” (NOT MORE) & print bar coded price tag

    IMPORTANT: DO NOT CHANGE THE SETTINGS FOR THE SIZE OF THE LABELS

  11. When adding additional items to existing inventory:
    - Locate the item & edit

    - Add the number of additional items to the existing number of items for a 

    - New total.
    The program will recognize new items and ask how they came about. Click on “received new stock” and the program will print only the additional items entered.

  12. The gallery will enter an item code into your inventory that will look like this: __ __ __MISC. Do not use this code yourself.  This is used in the event the sales tag is missing on your item and the member on staff is able to call and get a price from you and process the sale by entering this item code.  This will mean your inventory count will be off somewhere and you should try to reconcile the difference by correcting the inventory.

Gallery Show

ENTERING GALLERY SHOW INVENTORY

When entering for gallery sales you go to your gallery inventory page. Input gallery vendor code. (GA_ _ _). Enter “gallery” in description line along with brief description. When entering for our group annual studio sale enter “sale” indescription line. 

Instruction sheet located on inventory computer desk on clipboard.

Sign on by entering F5; enter your vendor code.

  1. Proceed to inventory screen; enter your gallery vendor code at the top of the screen. 

  2. Check & re-enter your gallery vendor code at the top of the inventory screen as needed. The code must be checked and re-entered often.